Participant Agreement

Participant Agreement, Assumption of Risk & Release of Liability

Stillwater Symphony® Experiences

Please read this agreement carefully before participating in a Stillwater Symphony® experience. By checking the required acknowledgment box during the booking or registration process, you confirm that you have read, understood, and voluntarily agree to the terms outlined below.

About the Experience

Stillwater Symphony® offers immersive sound and wellness experiences designed to promote relaxation, mindfulness, and overall well-being. Experiences may be conducted at hotels, pools, wellness facilities, private residences, corporate locations, public or private event venues, or other hosted locations.

Experiences may include:

• Floating on an air mattress or other flotation device in a heated or temperature-controlled pool
• Resting on a cushioned surface, lounger, mat, or other equipment during land-based experiences
• Live sound experiences using crystal singing bowls, Tibetan bowls, gongs, chimes, drums, and other instruments
• Optional aromatherapy or natural scent elements
• Guided meditation, breathwork, relaxation techniques, and calming sensory elements
• Entering, exiting, walking through, or otherwise using pool, deck, changing, event, and venue areas

These experiences are intended to promote relaxation and personal well-being. Individual responses vary, and physical, emotional, or sensory responses may occur.

Health & Safety

By participating, you confirm that you are in suitable physical and mental condition to participate safely.

You understand and agree that:

• Participation is entirely voluntary.
• Experiences may involve water, flotation equipment, low lighting, live or amplified sound, guided meditation, scents, and extended periods of relaxation or limited movement.
• You are responsible for informing Stillwater Symphony® staff of any medical conditions, injuries, allergies, sensory sensitivities, mobility concerns, or other conditions that could affect your safe participation.
• You will immediately notify a Stillwater Symphony® team member if you experience discomfort, distress, dizziness, difficulty breathing, pain, or require assistance.
• If you are pregnant or have a medical condition, including but not limited to epilepsy, cardiovascular conditions, respiratory conditions, mobility limitations, anxiety disorders, or sensory processing concerns, you are encouraged to consult an appropriate healthcare professional before participating.
• You are responsible for determining whether you are capable of participating safely and prudently.
• You agree to follow instructions provided by Stillwater Symphony® team members, event personnel, venue staff, and all posted facility rules.
• You understand that Stillwater Symphony® experiences are wellness and entertainment experiences and are not a substitute for medical care, mental health treatment, physical therapy, or other professional healthcare services.

Assumption of Risk

You understand that participation in a Stillwater Symphony® experience involves inherent and other risks, including but not limited to:

• Slips, trips, and falls
• Wet or slippery surfaces
• Entering, exiting, or being in or around a swimming pool
• Floating or reclining on air mattresses, flotation devices, loungers, mats, cushions, or similar equipment
• Loss of balance or unexpected movement of flotation or other equipment
• Physical discomfort, fatigue, dizziness, muscle strain, or other physical reactions
• Emotional or psychological responses associated with meditation, relaxation, breathwork, sound, or sensory experiences
• Sensitivity or reactions to scents, essential oils, lighting, temperature, sound, or other environmental conditions
• Risks associated with unfamiliar facilities, equipment, or surroundings
• Risks ordinarily associated with wellness, relaxation, recreational, and event activities

You knowingly and voluntarily assume the risks associated with your participation and accept responsibility for your own safety and well-being.

Release of Liability

In consideration of being permitted to participate, you voluntarily release, waive, and discharge Stillwater Symphony®, Crave Yoga LLC, Tabatha Whitney, all facilitators, assistants, contractors, volunteers, venue owners, venue operators, venue staff, sponsors, partners, affiliated organizations, and their respective owners, officers, directors, employees, agents, representatives, affiliates, successors, and assigns (collectively, the “Released Parties”) from claims, liabilities, demands, damages, losses, expenses, costs, personal injury, illness, emotional injury, property damage, or causes of action arising out of or relating to your participation in a Stillwater Symphony® experience, including those resulting from the ordinary negligence of the Released Parties, to the fullest extent permitted by applicable law.

This agreement is intended to apply to your participation in the Stillwater Symphony® experience, including your use of designated event facilities, equipment, pool areas, land-based experience areas, and other areas reasonably associated with participation in the experience.

Participant Conduct

For the safety and enjoyment of participants, you agree to follow all event instructions and venue policies.

Stillwater Symphony® and the host venue reserve the right to deny, discontinue, or remove a participant from an experience if the participant behaves in an unsafe, disruptive, illegal, threatening, or inappropriate manner or refuses to follow safety instructions.

Participants may only access areas designated for the Stillwater Symphony® experience and must comply with applicable facility and venue policies.

Participant Assistance

For your comfort and safety, Stillwater Symphony® team members may offer verbal guidance or reasonable physical assistance when appropriate. Physical assistance will be provided with your consent except when immediate action is reasonably believed necessary to address an emergency or prevent imminent injury.

Photography & Video

Stillwater Symphony® may occasionally photograph or record portions of an experience for promotional, educational, or marketing purposes.

During booking, registration, or at the event, you may be given the opportunity to grant or decline permission for photographs or recordings in which you are identifiable.

If you decline permission, reasonable efforts will be made to honor your request.

Agreement

By checking the required acknowledgment box during booking or registration, you confirm that:

• You have carefully read this Participant Agreement, Assumption of Risk & Release of Liability.
• You understand its contents.
• You understand the nature of the activities in which you are participating.
• You knowingly and voluntarily assume the risks associated with participation.
• You understand that this agreement releases certain legal rights and may limit your ability to bring certain claims against the Released Parties, to the fullest extent permitted by applicable law.
• You voluntarily agree to participate under the conditions described in this agreement.
• You understand that this agreement is intended to bind you and, to the extent permitted by law, your heirs, personal representatives, legal representatives, guardians, and assigns.

Age Requirements

Stillwater Symphony® experiences are available to guests 14 years of age and older.

Guests ages 14–17 must be accompanied by a participating adult for the duration of the experience.

Children ages 13 and under are not permitted to attend or be present during the experience, including as non-participating guests or observers. Our Floating Sound Journeys are intentionally designed to provide a quiet, peaceful environment for all guests.

If a guest arrives with a child age 13 or under, the party may be unable to participate and may be asked to leave in order to preserve the experience for other guests. Standard reservation and rescheduling policies will apply.

A parent or legal guardian must complete the required acknowledgment and consent on behalf of any participant under the age of 18. Participation is also subject to applicable venue policies.

Minor Guest Conduct: To preserve a quiet, peaceful experience for all guests, a minor who is unable to participate without disrupting others may be asked to exit the pool area with their accompanying adult.

Agreement

By checking the required acknowledgment box during booking or registration, you confirm that:

• You have carefully read this Participant Agreement, Assumption of Risk & Release of Liability.
• You understand its contents.
• You understand the nature of the activities in which you are participating.
• You knowingly and voluntarily assume the risks associated with participation.
• You understand that this agreement releases certain legal rights and may limit your ability to bring certain claims against the Released Parties, to the fullest extent permitted by applicable law.
• You voluntarily agree to participate under the conditions described in this agreement.
• You understand that this agreement is intended to bind you and, to the extent permitted by law, your heirs, personal representatives, legal representatives, guardians, and assigns.

This agreement applies to the specific Stillwater Symphony® experience for which you are registering or participating. Any application of this agreement to subsequent experiences is subject to applicable law and any updated terms presented at the time of a future reservation.

Reservation Policy

• All reservations are final and non-refundable.
• Rescheduling: You may reschedule your reservation up to 24 hours before your scheduled experience using the reschedule link provided in your confirmation email.
• 24-Hour Deadline: Once your experience is within 24 hours, your reservation cannot be moved to another date.
• Unable to Attend? You are welcome to gift or transfer your reservation to another guest.
• Missed Reservations: No-shows and missed experiences are not eligible for rescheduling or future credits.
• Event Cancellation: If Stillwater Symphony® cancels an experience, you will receive a credit toward a future date.