New Team Member Onboarding

Welcome to the Team

Thank you for joining our team. Stillwater Symphony™ creates luxury floating and land sound journey experiences designated to provide guests with an elevated, calming, and memorable experience. Every team member plays an important role in creating that experience.

What We Value

Professionalism
Kindness and guest care
Reliability
Teamwork
Respect for guests, venues, and fellow practitioners
Attention to detail

Expectations

Arrive on time and prepared
Maintain a polished appearance
Be flexible and support set up, guest experience, and teardown
Communicate early if scheduling changes arise
Represent Stillwater Symphony™ positively online and in person

Event flow (Typical)

Arrival / setup
Float inflation & environment setup
Guest check-in and assistance
Live experience support
Guest exit
Breakdown and load out

Lifeguard Certification Instructions

Complete Lifeguard Certification Here: https://alison.com/course/lifeguarding-essentials

Upload your completed certificate in the designated upload section within the onboarding form.

Please name your upload as follows {FirstName-LastName-Lifeguard-License}

Insurance Instructions

Please Fill out the General & Professional Liability Insurance Application: https://fw.phly.com/mobile/fwgeneralyoga.aspx?id=none#ath

Please list the following as Additional Insured on your Certificate of Insurance (COI):

Crave Yoga, LLC, including its DBAs Stillwater Symphony and O Momma.

4479 Normandy Court, Long Grove IL 60047

Tabatha Whitney

847-533-2973

Email your (COI) Certificate once received from the insurance company. Tabatha@StillwaterSymphony.com

W-9 Form

To ensure accurate tax reporting and payment processing, all contractors are required to complete and submit a W-9 form before work begins.

Instructions:

Complete the IRS fillable W-9 form.
Save the completed form to your computer.
Upload your completed W-9 in the designated W-9 upload section within the onboarding form.
Please name your file as follows {FirstName-LastName-W9}

Fillable IRS Form W-9:
https://www.irs.gov/pub/irs-pdf/fw9.pdf

Scheduling & Event Availability

Complete onboarding prior to submitting availability.
A link to the scheduling spreadsheet will be sent to you via email or text after your onboarding documents have been completed and approved.
Submitting availability does not guarantee event placement.
Team assignments are finalized by Stillwater Symphony™ and communicated through the scheduling spreadsheet.
Assigned event teams will appear in the team assignment tab on the bottom of the scheduling spreadsheet.
Notify Stillwater Symphony™ as early as possible of availability changes.
Arrive, prepared, professional, and on time for assigned events.
Availability and event opportunities are updated regularly – check the scheduling spreadsheet frequently.

ONBOARDING FORM

Stillwater Symphony™

Welcome to the Stillwater Symphony™ team. Please complete all required onboarding steps and upload requested documents below. Completion of onboarding is required before scheduling for events. Thank you for helping us create exceptional guest experiences.

Name *

Email Address *

Phone *

Emergency Contact Name *

Relationship *

Emergency Contact Phone Number *

Is there any information you would like Stillwater Symphony™ leadership to know in the event of an emergency while working an event? (Optional)

Independent Contractor Agreement

Independent Contractor Status • Contractor is an independent contractor and not an employee. Contractor is responsible for their own taxes and personal obligations. No benefits are provided.

Physical Labor & Work Environment • Contractor understands this position involves physical labor including heavy lifting, loading and unloading equipment, inflating and moving air mattresses, setting up and breaking down event equipment, handling audio equipment, and working in warm and humid environments. Contractor affirms they are physically capable of performing these duties safely.

Scope of Duties • Contractor’s role is limited to event setup, breakdown, equipment handling, trailer loading/unloading, and operational support. Contractor will not provide wellness services, supervise guests, or perform duties requiring professional certifications unless separately authorized in writing.

Assumption of Risk • Contractor acknowledges that services occur in and around event venues, pools, trailers, and fitness facilities and involve physical labor, lifting, equipment handling, and warm/humid working conditions. Contractor voluntarily assumes all associated risks.

Responsibility for Own Actions • Contractor is solely responsible for their actions, conduct, and omissions, and assumes full liability for any injury, loss, or claim arising from their services.

Professional Standards & Code of Conduct • Contractor agrees to uphold the integrity and luxury experience of Stillwater Symphony™. Contractor shall maintain respectful and professional behavior at all times, avoid inappropriate interactions with clients, maintain a polished and professional appearance, and follow all operational instructions and safety procedures. Social media content related to events must reflect a calm, professional, and restorative environment. Failure to adhere to these standards may result in immediate termination.

Hold Harmless & Indemnification • Contractor agrees to indemnify and hold harmless Crave Yoga LLC, Stillwater Symphony™, and all affiliates from any claims arising from Contractor’s actions or services.

Entire Agreement • This document represents the full agreement between the parties.

Electronic Signature (Type Full Name) *Typing your full name constitutes acknowledgment, digital signature, and legal agreement.

Confidentiality, NDA & Non-Compete Agreement

Confidentiality, NDA & Non-Compete Agreement

Stillwater Symphony™ Contractor Agreements (Illinois)
Stillwater Symphony™ is a federally protected brand and trademark application operated by Crave Yoga, LLC (“Company”). The Contractor acknowledges that all branding, trademarks, operational systems, media, content, procedures, training methods, and event concepts associated with Stillwater Symphony™ are the exclusive property of Crave Yoga, LLC.

The Contractor acknowledges they may receive confidential information including event operations, venue contacts, pricing, marketing plans, setup procedures, training methods, guest information, equipment logistics, business systems, and proprietary event concepts.

The Contractor agrees not to disclose, copy, share, teach, reproduce, photograph, record, distribute, or use confidential information outside of work performed for the Company without written permission. This obligation survives termination of the Contractor relationship.

The Contractor further agrees not to use the Company’s branding, trademarks, media, event concepts, operational systems, or training materials to recreate substantially similar events or competing business models.

Limited Non-Compete & Non-Solicitation Agreement
For two (2) years following separation from the Company, the Contractor agrees not to:

• Create, operate, assist, or promote a directly competing floating sound journey or floating sound bath business within 100 miles of the
Company’s primary operating region.
• Solicit the Company’s venues, clients, contractors, musicians, assistants, or staff members for competing services.
• Use the Company’s systems, operational flow, branding concepts, or proprietary training materials to recreate substantially similar events.

Nothing in this Agreement prevents the Contractor from participating in general wellness, yoga, meditation, music, fitness, or unrelated sound healing activities that do not directly compete with the Company.

This Agreement shall be governed by the laws of the State of Illinois.

Contractor Electronic Signature (Type Full Name) *Typing your name constitutes acknowledgment and agreement.